Apply for Birth Certificate Online: Application started for getting a new birth certificate from home
Every Indian citizen requires a birth certificate for Aadhaar, passport, school admission, and government benefits. The Central Registration System (CRS) enables Birth Certificate Online Apply through a unified national portal, while states maintain legacy systems for pre-digital records. This guide covers eligibility, documents, fees, download process, corrections, and state-specific variations for seamless application .
What is birth certificate and who needs it
Birth certificate is the official document recording date, place, and parent details at birth registration. Legally mandatory under Registration of Births and Deaths Act 1969.
Who needs it
- Newborn registration within 21 days (free).
- School/college admissions (age proof).
- Passport, visa, marriage registration.
- Aadhaar update, voter ID, driving license.
- Government jobs, scholarships, pensions .
Two ways to apply: CRS vs state portals
National CRS Portal (crsorgi.gov.in)
- Unified system for births after 01-10-2009.
- Covers 38 states/UTs; real-time status tracking.
- Single certificate valid PAN-India.
State Legacy Portals
- Pre-2009 births or state-specific systems.
- Municipal corporation, panchayat, hospital registration.
- Varies by state (e.g., Delhi EDistrict, UP CRS).
Choose CRS for post-2009 births; state portal for older records .
Documents required for online application
For new birth registration (within 30 days)
- Hospital discharge summary/birth report.
- Parents’ Aadhaar cards.
- Affidavit if hospital record unavailable.
For delayed registration (30 days – 1 year)
- Above + late fee receipt + verification form.
For old births (>1 year)
- School certificate, ration card, or neighbor affidavit.
- Non-availability certificate from hospital.
- Gazette notification for name changes .
Universal requirements
- Hospital registration number (if available).
- Parents’ photo ID proof.
- Address proof (ration/electricity bill).
Step-by-step CRS application process
- Visit crsorgi.gov.in → Select “Birth” → “New Registration”.
- Enter hospital details → Registration number → Verify details auto-populate.
- Fill applicant details → Parents’ Aadhaar → Auto-fetch name/address.
- Enter child details → Name, gender, date of birth → Generate OTP verification.
- Upload documents → Hospital report, Aadhaar → Submit.
- Pay fee online → UPI/Netbanking/Card → Get acknowledgment number.
- Track status → SMS alerts → Download digital certificate .
Processing timeline
- Within 21 days: 7-15 working days.
- 21 days-1 year: 15-30 days.
- 1 year: 30-60 days + verification.
Fees, processing time, and download
| Category | Fee | Processing Time |
| 0-21 days | Free | 7-15 days |
| 21 days-30 days | ₹20-50 | 15 days |
| 30 days-1 year | ₹50-100 | 30 days |
| >1 year | ₹100-200 | 60 days + verification |
Digital download
- SMS alert on approval.
- Login with acknowledgment number → Download PDF.
- Self-print on A4; valid for all purposes.
- Physical copy available at municipal office .
Name correction and duplicate certificate
Name correction process
- Apply via same CRS portal → “Correction” option.
- Submit affidavit + newspaper clipping + old certificate.
- Gazetted officer verification required.
- Fee: ₹100-500; time: 30-45 days.
Duplicate certificate
- Apply online/offline with FIR copy (if lost).
- Fee: ₹50-200; delivery: 7-15 days.
Important: Corrections before age 5 easier; post-18 requires Gazette notification .
State-wise portals and variations
Delhi: edistrict.delhi.gov.in → Separate birth/death module.
Maharashtra: aaplesarkar.mahaonline.gov.in → Hospital-linked registration.
UP: crsorgi.gov.in + up.gov.in (legacy records).
Tamil Nadu: crs.tn.gov.in → Tamil/English certificates.
Karnataka: nadakacheri.karnataka.gov.in → Aadhaar-linked.
West Bengal: e-district.wb.gov.in → Municipality verification mandatory .
Key state differences
- Delhi/Mumbai: Hospital registration compulsory.
- Rural areas: ANM/ASHA registration first.
- North-East: Local language support varies.
FAQs
Q1. How to apply for Birth Certificate Online in India?
Visit crsorgi.gov.in for post-2009 births. Enter hospital details, parents’ Aadhaar, upload documents, pay fee online. Track via acknowledgment number. SMS alert on approval; download PDF certificate .
Q2. What documents needed for birth certificate online apply?
Hospital discharge summary, parents’ Aadhaar, address proof. For delayed registration: late fee receipt, verification form. Old births require school certificate or neighbor affidavit .
Q3. What is CRS portal for birth certificate?
Central Registration System (crsorgi.gov.in) unifies birth/death registration across 38 states/UTs. Post-2009 births register here; generates PAN-India valid digital certificates .
Q4. Can I get birth certificate online for births before 2009?
Use state municipal portals (Delhi EDistrict, Maharashtra Aaple Sarkar). Submit school certificate, affidavit, non-availability proof from hospital. Processing takes 30-60 days .
Q5. How to correct name in birth certificate online?
Apply via CRS portal “Correction” option. Submit affidavit, newspaper clipping, old certificate. Gazetted officer verifies; fee ₹100-500; processing 30-45 days .
Conclusion
Birth Certificate Online Apply via CRS saves weeks of municipal visits while ensuring PAN-India validity. Register newborns within 21 days (free), plan school admissions early, and keep digital copies secure. For older records or corrections, state portals bridge legacy gaps effectively.
